Time zones
Schedule appointments across time zones
Keep your availability tied to the right time zone and help visitors book a meeting at a time that makes sense where they are.
An invitation that says “Let’s talk at 10” is incomplete when the other person lives elsewhere. A booking calendar makes the date and time explicit, but it still helps to check the time zone on both sides.
Before sending an invitation, compare time zones for up to six places. Choose a date, select a meeting time and duration, and share the local times or comparison link. The colors help you compare local hours; they do not confirm availability or create a booking. Follow the time zone calculator and meeting planner guide for the visual and table controls.
Start with your own availability
When you create a calendar, choose the time zone that your weekly hours belong to. If you offer appointments from 9 to 12 where you work, enter those hours in that zone rather than converting them for each visitor.
Check the calendar’s zone when you travel or change your working location. Decide whether your availability should still follow your usual office hours or your new local time before changing the settings.
Let visitors check their local time
The booking page displays available times in the visitor’s detected time zone. Ask them to check the displayed zone before choosing a slot, particularly if they are traveling or their device has unusual time settings.
Use an invitation such as: “Please choose a time on my calendar and check the time zone shown.” This is clearer than sending a manually converted list of hours in a message.
Confirm the date as well as the hour
A meeting can fall on different calendar dates for two participants. Daylight-saving changes can also alter the gap between locations, so a time difference remembered from last month may be wrong.
After booking, check the date, time, and zone in the confirmation. Add the confirmed meeting to your calendar using the provided option, then verify the event there. If a time is wrong, use the booking-management link and arrange a suitable replacement.
Open your calendars to review your availability, or see the booking-link guide for the full setup.